What We Do · Certificate & Medical Tracking
Stay ahead of your renewals. Keep your career moving.
Between contracts, time at sea and leave back home, keeping track of every certificate, medical and renewal date can quickly become another job in itself.
Ready Set Assist helps you keep your professional documents organised, monitor expiry dates and plan ahead for upcoming renewals, so you're not scrambling to find paperwork just before your next joining date.
Your crew register
EXAMPLE
[Certificate name]
Expires [date]
Renew soon
[Medical certificate]
Expires [date]
Plan ahead
[Qualification]
Expires [date]
Up to date
Whether you're a deckhand, stewardess, engineer, officer or captain, we'll help you keep your crew admin shipshape.
What we offer
Three ways we keep your professional paperwork under control.
Certificate expiry tracking
Keep your qualifications organised with a clear record of what you hold, when it expires and when you may need to take action.
We help you
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Create a personalised certificate register.
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Record certificate issue and expiry dates.
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Identify upcoming expiries that need attention.
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Receive reminders ahead of recorded expiry dates.
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Keep a record of renewals and updated certificates.
Medical certificate tracking
Your medical certificate is an important part of your professional paperwork. We'll help you keep track of its validity and plan ahead for your next medical appointment.
We help you
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Record your medical certificate details and expiry date.
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Set reminders ahead of expiry.
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Keep medical documentation organised alongside your other crew records.
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Plan ahead for medical appointments and renewals.
Renewal planning
Some renewals require more preparation than simply booking an appointment. Training availability, course dates, travel and contract schedules can all affect when you can get things done.
We help you
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Identify upcoming renewals that need attention.
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Create a forward plan for upcoming courses and medical appointments.
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Research relevant course options and availability where agreed.
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Coordinate appointment dates around your schedule.
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Keep updated records once new documents have been received.
Your crew document register
Everything starts with knowing what you have and what needs attention.
We'll create a structured register of your recorded certificates and medical documents, giving you a clear overview of your paperwork and upcoming deadlines.
The result is a practical overview you can refer to before a new contract, during leave or whenever you need to check your records.
Your register can include
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Certificate and qualification names
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Certificate numbers, where applicable
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Issue and expiry dates
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Medical certificate details
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Certificate and qualification names
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Certificate and qualification names
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Renewal status
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Notes on outstanding actions
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Links or references to your organised documents, where applicable
Who Needs This?
Working yacht crew
You're already working onboard and want to keep your paperwork organised without having to remember every date yourself.
Crew between contracts
You're preparing for your next position and want to check upcoming expiries before accepting a contract or arranging travel.
Crew working on rotation
You're spending months onboard and want your renewals and appointments planned around your time ashore.
Experienced crew and senior officers
You have years of experience and a growing list of qualifications, endorsements and medical requirements to keep track of.
New yachties
You're building your first set of professional documents and want a structured way to keep everything organised from the beginning.
If your certificates live in different email inboxes, your medical date is saved in your calendar somewhere, and you're not entirely sure what expires next, this service is for you.
How it works
01
Send us your documents
Complete a short intake form and provide copies of the certificates and medical documents you want included in your register.
02
We organise your records
We record the relevant details, organise your document register and flag missing information or dates that need to be confirmed.
03
Your reminders are set up
We establish reminders for the expiry dates recorded in your register, giving you advance notice to plan your next steps.
04
Keep everything updated
When you renew a certificate or receive a new medical, send us the updated document so we can update your records.
For ongoing clients, we continue monitoring recorded dates and providing reminders according to your selected package.
Choose your support
Certificate & Medical Tracking Setup
€25
once-off
Ideal if you want your records organised and a clear overview of your upcoming renewals.
Includes
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Review of the documents you provide.
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A personalised certificate and medical register.
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Recording of relevant expiry dates.
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Identification of missing information and upcoming renewals.
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An initial renewal overview.
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Setup of agreed reminders.
Ongoing Certificate & Medical Tracking
Included in Crew Essentials
from
€59
per month
For crew who want ongoing reminders and someone keeping their recorded dates under review.
Includes
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Ongoing certificate and medical expiry tracking.
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Renewal reminders.
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Updates when you submit new or renewed documents.
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A monthly admin check-in.
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Routine email support for relevant administrative queries.
*Prices are in euros. South African clients can request a ZAR invoice at the exchange rate confirmed when invoiced. [Additional…]
What you need to know
Ready Set Assist provides administrative tracking and reminders. We do not issue, renew, validate or certify qualifications or medical certificates.
We record the information supplied to us and flag dates or details that need attention. You remain responsible for confirming the requirements applicable to your role, vessel, flag state, employer and intended itinerary with the relevant authorities or providers.
Our reminders are designed to help you plan ahead, but they are not a guarantee of compliance or a substitute for checking your own records. We cannot guarantee that every renewal requirement will be identified if the relevant information has not been supplied or confirmed.
Your documents are handled for the agreed administrative purpose, subject to our privacy and document-handling policies.
One less thing to keep track of.
Your certificates, medicals and renewals are important. Keeping track of them shouldn't require a spreadsheet you never open or a last-minute panic before joining a vessel.
Let Ready Set Assist help you keep your paperwork organised, your upcoming deadlines visible and your career admin under control.
You've got a career to manage. Let us help with the paperwork.
Get started with Certificate & Medical Tracking