What We Do · Personal VA & Crew PA

You've got a career to manage. Let us handle the admin.

Life as yacht crew doesn't stop when you leave the vessel. There are flights to organise, appointments to book, documents to update, courses to plan and a hundred little things to remember between contracts.

And when you're working long hours onboard or trying to make the most of your time ashore, those tasks can quickly pile up.

Ready Set Assist provides practical virtual assistant and personal admin support for yacht crew, helping you stay organised both onboard and at home.

Your career's first mate, on and off the water.

Find my crew support package See packages

Your admin this month

EXAMPLE

[Flights home]
[Route] · [date]

Booked

[Medical renewal]
Appointment [date]

Scheduled

[CV update]
Awaiting details

To do

From the occasional task to ongoing monthly support, we'll help take the admin off your plate so you can focus on your career, your time off and everything in between.

What can we take off your plate?

Crew & career administration

Keep the paperwork and ongoing tasks associated with your yachting career organised.

We can help with

—

Updating your certificate and medical records.

—

Tracking expiry dates and upcoming renewals.

—

Organising your crew CV and professional profile.

—

Maintaining your sea-time tracker.

—

Organising discharge book and employment records.

—

Coordinating course research and renewal appointments.

—

Keeping supporting documents organised and accessible.

Travel & appointment coordination

Whether you're heading back onboard, travelling home or making the most of your leave, we can help organise the details.

Depending on your needs, this can include

—

Researching flight options.

—

Organising travel itineraries and booking confirmations.

—

Coordinating appointment dates.

—

Researching accommodation and transfers.

—

Keeping joining instructions and travel documents together.

—

Tracking important travel and appointment deadlines.

Personal admin & life ashore

Your time off is valuable. Use it for the things you actually want to do, rather than spending it catching up on paperwork.

We can help with agreed personal administrative tasks such as

—

Booking appointments.

—

Organising personal calendars and reminders.

—

Researching services, suppliers or activities.

—

Coordinating bookings and reservations.

—

Organising travel plans and personal itineraries.

—

Managing routine email and administrative follow-ups.

—

Creating checklists and keeping track of outstanding tasks.

Ongoing organisation

Sometimes the biggest challenge isn't one particular task. It's keeping everything organised month after month.

We can help maintain your existing systems, update records when new information comes in and keep agreed tasks moving forward.

That means less starting from scratch every time you return from a contract and a clearer picture of what needs your attention next.

Who needs this?

Working yacht crew

You're busy onboard and want someone to help keep your personal and professional admin organised while you're away.

Crew working on rotation

You want your time ashore to feel like time off, not a second job spent sorting out appointments, paperwork and travel arrangements.

Crew between contracts

You're preparing for your next position and need help getting your documents, bookings and outstanding tasks in order.

Captains, officers and senior crew

You have a demanding role and plenty of responsibilities. You want reliable support with the administrative details outside your core job.

South African crew working internationally

You're managing an international career while keeping up with life back home, from travel arrangements to personal appointments and paperwork.

Crew who want ongoing support

You don't necessarily need a full-time assistant. You just want someone reliable to help manage the admin that keeps accumulating.

If your leave is disappearing into errands, your inbox is full of reminders to yourself and you're constantly trying to remember what needs doing next, this service is for you.

Find my crew support package

Choose how much support you need

Some crew need help with one specific task. Others want someone who knows their systems and helps keep everything running throughout the year.

Choose between one-off hourly support and a monthly package.

One-off VA support

€35

per hour

For individual tasks, short projects or occasional help when you need an extra pair of hands.

We'll confirm the scope and estimated time before starting. Work is subject to availability, and more extensive projects may be quoted separately.

Book one-off support

Suitable for

—

Appointment and booking coordination.

—

Travel research and itinerary organisation.

—

Document and spreadsheet organisation.

—

Routine administrative follow-ups.

—

Personal admin tasks agreed in advance.

Monthly crew support

Crew Essentials

€59

per month

Your admin, organised.

For crew who manage most things themselves but want help keeping track of the important dates and documents.

Includes

—

Certificate and medical expiry tracking.

—

Renewal reminders based on recorded dates.

—

Digital document register maintenance.

—

Updates when you submit new or renewed documents.

—

A monthly admin check-in.

—

Routine email support for relevant administrative queries.

Best for: crew who want peace of mind that their records and upcoming deadlines are being monitored administratively.

Choose Crew Essentials

Crew PA

€119

per month

Your personal admin support, without the full-time assistant.

For crew who want help not only tracking their paperwork but also getting everyday administrative tasks done.

Everything in Crew Essentials, plus

—

Up to 4 hours of admin support per month.

—

Course and renewal coordination.

—

Sea-time and discharge book record administration.

—

Appointment scheduling.

—

CV and crew profile maintenance.

—

Travel and visa document organisation.

—

Help keeping agreed administrative tasks moving.

Best for: working yachties who want a reliable first mate behind the scenes, helping with both career admin and practical coordination.

Choose Crew PA

Crew PA+

€199

per month

More support for everything happening on and off the water.

For crew with more moving parts to manage who want additional hands-on assistance throughout the month.

Everything in Crew PA, plus

—

Up to 8 hours of admin support per month.

—

Personal errands and bookings that can be coordinated remotely.

—

Travel research and itinerary coordination.

—

Help managing multiple ongoing administrative tasks.

—

Priority handling during business hours.

—

A monthly overview of outstanding tasks and upcoming deadlines.

Best for: busy crew who want more of their routine admin coordinated while they're onboard or enjoying their leave.

Choose Crew PA+

How it works

Tell us what you need

Let us know your role, your current admin situation and the tasks you'd like help with.

Choose your support

We'll help you identify whether a one-off task or a monthly package is the better fit.

Get organised

We'll agree on priorities, gather the information we need and start working through your tasks.

Stay on top of things

For monthly clients, we continue with the agreed admin, update your records and flag upcoming deadlines or outstanding items.

You stay in control of your information and decisions. We help keep the administrative side moving.

A few things worth knowing

How do monthly hours work?

Crew PA includes up to four hours of admin support per month, while Crew PA+ includes up to eight hours. These hours cover the agreed administrative work and are subject to your package terms.

Crew Essentials focuses on tracking, reminders and document register maintenance rather than a general allocation of VA hours.

Unused hours do not automatically roll over unless agreed in writing. Additional work can be quoted separately or billed at the standard hourly rate, subject to your approval.

What isn't included?

Ready Set Assist provides virtual assistant and administrative support. We do not provide emergency assistance, 24/7 availability, legal advice, clinical services or guaranteed visa or employment outcomes.

We can organise paperwork, coordinate appointments and help research travel options, but official requirements must be confirmed with the relevant authorities or qualified professionals.

Third-party costs, including flights, accommodation, course fees, medical appointments and application fees, are separate from our service fees. No paid booking or purchase will be made without your agreement.

How do you handle my documents?

We handle personal and professional information only for the agreed purpose of the service, in line with our privacy and document-handling policies. Sensitive documents should be transferred through agreed secure methods, and access should be limited to what is necessary to complete the work.

Your time is worth more than chasing paperwork.

Whether you need an hour of help or someone to keep your crew admin organised throughout the year, Ready Set Assist is here to make the practical side of yachting easier to manage.

You handle life at sea. We'll help take care of the details behind the scenes.

Let's find your support package