What We Do · Sea-Time & Discharge Book Administration

Your sea time matters. Keep your records in order.

Every contract adds to your experience, but keeping track of your sea time, employment history and discharge book records can become complicated when you're moving between vessels, employers and countries.

Whether you're building experience towards your next qualification, updating your professional records or trying to organise years of paperwork, Ready Set Assist helps you keep your sea-time information structured, accessible and easier to manage.

Your experience, properly organised. Your career's first mate.

Get my records organised See pricing

Your sea-time tracker

EXAMPLE

[Vessel name] · [Position]
[Start date] – [End date]

Recorded

[Vessel name] · [Position]
[Start date] – [End date]

Docs pending

[Vessel name] · [Position]
Dates to confirm

Check details

We take care of the administrative side, helping you organise the information you have, identify gaps and keep your records updated as your career progresses.

What we offer

Sea-time record organisation

Your employment history is an important part of your professional record. We help you build a clear overview of your time spent working onboard.

This can include

—

Creating a chronological record of your vessel employment.

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Recording vessel names, roles and employment dates from the information you provide.

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Organising contract dates and available supporting documents.

—

Maintaining a structured sea-time tracker.

—

Identifying gaps, missing dates or information that needs clarification.

—

Keeping your records updated when you complete new contracts.

The aim is to give you one organised overview of your recorded experience, rather than having to piece everything together from old contracts, emails and messages.

Discharge book administration

Your discharge book and related seafarer records may need attention as you move between contracts and vessels.

We can help you organise the administrative information associated with these records, including

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Recording the details available in your existing discharge book.

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Organising supporting employment documents.

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Maintaining a digital reference copy of the information you provide.

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Identifying incomplete entries or details that may need to be checked.

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Preparing a checklist of questions or documents to take to the relevant authority or employer.

We can help you prepare and organise your paperwork, but we cannot make official entries, issue or replace a discharge book, or provide endorsements on behalf of an authorised body.

Employment history & supporting documents

Contracts, letters of employment, service records and other supporting documents can become scattered over time.

We help you organise the paperwork associated with your employment history so it's easier to locate when you need it.

This can include

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Sorting employment contracts and service letters.

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Organising supporting documents by vessel or contract.

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Applying consistent file names.

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Creating a document index.

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Flagging missing supporting information.

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Keeping the relevant records together with your sea-time tracker.

Sea-time tracking going forward

The easiest time to record a contract is while the details are still fresh.

We can help establish a simple tracking system for future employment, making it easier to record the information you need as you move between vessels.

For ongoing clients, we can update the tracker when you provide new contract details and supporting paperwork.

Your tracker can include

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Vessel and employer details

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Position held

—

Start and end dates

—

Supporting documents received

—

Outstanding records to request

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Notes on information requiring confirmation

Preparing records for your next step

If you're applying for a new position, preparing documentation for a course or investigating eligibility for a higher qualification, having your employment history organised can make the process easier.

We can help you assemble the information you have and prepare a list of questions or missing records to resolve.

The relevant employer, training provider, flag administration or maritime authority must confirm whether your sea time meets the requirements for a particular purpose.

Who needs this?

Working yacht crew

You're moving between vessels and want a reliable way to record your employment history and sea time as you go.

Crew between contracts

You're using your time ashore to gather old contracts, organise service records and get your paperwork in order before joining your next vessel.

Crew working towards further qualifications

You're preparing to investigate the requirements for a higher qualification and need your employment records organised for review by the relevant authority or training provider.

Experienced crew and senior officers

You have years of experience across multiple vessels and employers, and you want a consolidated record instead of searching through years of paperwork.

South African crew working internationally

You've worked across different countries, employers and vessels and want your employment history and supporting documents organised in one consistent system.

New yachties

You're starting your career and want to build good record-keeping habits from your first contract.

If you've ever struggled to remember exact contract dates, locate an old service letter or work out where your sea-time records are kept, this service is for you.

Get my records organised

How it works

Tell us what you need

We'll ask about your current records, the period you want to cover and what you're trying to organise.

Provide your existing paperwork

Send the relevant contracts, employment records, discharge book information and other supporting documents through the agreed document-transfer method.

We organise your records

We'll create your sea-time tracker, organise the supporting paperwork and flag gaps or details that need clarification.

Review your information

You'll receive your organised records and a summary of any outstanding information or documents you may need to request.

Keep it updated

As you complete new contracts, provide your updated information and supporting documents so your records can be maintained.

Choose your support

Sea-Time Tracker Setup

€35

once-off

For crew who want a structured overview of their employment history and recorded sea time.

Includes

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A personalised sea-time tracker.

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Organisation of up to 10 supplied contract or employment records.

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Recording of vessel names, roles and dates from the information provided.

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A basic supporting-document checklist.

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Identification of missing information or dates requiring clarification.

Set up my sea-time tracker

Sea-Time & Discharge Book Organisation

from

€55

once-off

For crew who need help organising existing sea-time records, discharge book information and supporting employment documents.

Includes, according to the agreed scope

—

Review and organisation of supplied records.

—

A consolidated employment history.

—

A structured sea-time tracker.

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Organisation of supporting documents.

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A list of outstanding information or documents to follow up.

The final price depends on the number of contracts, the condition of the records and the amount of work involved.

Organise my existing records

Ongoing Sea-Time Record Updates

Included in Crew PA

from

€119

per month

For crew who want help maintaining their records as they complete new contracts.

Depending on the selected package and available hours, this can include

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Adding new employment records.

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Updating contract dates and vessel details.

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Filing new supporting documents.

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Maintaining your sea-time tracker.

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Flagging gaps or missing information.

Explore monthly crew support

*All prices are proposed launch prices in euros. South African clients can request a ZAR invoice at the exchange rate confirmed when invoiced. Extensive historical records, additional contracts and complex backlogs may require a separate quote.

Important to know

Ready Set Assist provides administrative support and record organisation. We do not certify sea time, determine official eligibility for qualifications, issue or endorse discharge books, or make official amendments to maritime records.

The accuracy of your tracker depends on the information and supporting documents you provide. We can identify missing details and inconsistencies, but we cannot independently certify that your recorded service is complete or officially recognised.

Official sea-time records, employment confirmations and discharge book entries or endorsements must be confirmed by the relevant employer, vessel operator, flag administration or authorised maritime authority, as applicable.

If you're preparing records for a qualification or certification application, confirm the applicable requirements directly with the relevant maritime authority or approved training provider before relying on your records.

Your experience deserves to be documented properly.

Every contract is part of your professional journey. Keep the details organised, your supporting documents accessible and your records ready when you need them.

Let Ready Set Assist take care of the administrative side, so you can spend less time tracking down old paperwork and more time focusing on what's next.

Your career's first mate, on and off the water.

Get started with Sea-Time & Discharge Book Administration